COMMITTEE OF STEWARDS MEETING - MARCH 31, 2009

Attendees

Linda Brown, Don Coleman, Diane Buchanan, Jennifer Bennett, Andy Adamson, Dorina Friedli, Rachael Henry and Glenda Turner

Absent - Jane Adamson, Connie Shibley and Ann McDougall

1. Call to Order

Andy Adamson called the meeting to order in the name of Jesus Christ, the one and only Head of the Church at 7:00 p.m.

2. Andy Adamson read the opening prayer.

3. Approval of Agenda - The agenda was approved with two additions for New Business.

4. Minutes - Glenda Turner read the minutes. Moved by Diane Buchanan and seconded by Linda Brown that the minutes be accepted as read with two changes. The accessibility issue is not effective until 2012 and the Pie Sale is May 9, 2009 not May 10th. Carried.

5. Business arising from the minutes

a) Accessibility for Ontarians with Disabilities/Ministry of Community and Social Service Andy Adamson will be the contact person when we receive some information.

b) Rental Booklet - Booklets are in the back of the church.

c) Rental Fees - Moved by Dorina Friedli and seconded by Linda Brown that it is suggested that a small donation or contribution towards energy costs and upkeep be recommended to the organizer for said activity. This motion pertains to small groups using the church facilities. Carried. Don Coleman will make the changes and bring it to the Stewards May 2009 meeting.

d) Lenten Calendars - The congregation are to return their donations on or after April 5th.

e) Easter Choir Concert & Breakfast - Linda Brown is proceeding with the breakfast with the assistance of Marni Pedersen from St. Pauls.

6. Treasurer's Report - Don Coleman circulated the report and reported a deficit of $9,611.50 for the local expenses. Moved by Don Coleman and seconded by Rachael Henry that the treasurer's report be accepted. Carried. New windows will be ordered soon.

7. Counters for April/May April 5 Dorina

April 12 - Jennifer Bennett

April 19 - Glenda Turner

April 26 - Linda Brown

May 3 - Diane Buchanan

8. Correspondence - none

9. Maintenance and Renovations - none

10. New Business

a) Melodia Monday - Saturday, April 25, 2009 Linda Brown and Rachael Henry will do the advertising and Glenda Turner will be responsible for refreshments.

b) Pie Sale - May 9, 2009 - advertising Linda Brown and Rachael Henry with Diane Buchanan as event chair. (The Plant Sale will be later in May and held at the Farmer's Market.

c) Moved by Glenda Turner and seconded by Diane Buchanan that bottles and pumps be purchased (by the United Church Women) to be placed on the serving table for those wishing to wash their hands. Carried.

d) Dorina Friedli asked that the Stewards agenda be sent out a few days prior to the meeting.

11. Calendar Update

Official Board Meeting will be held April 20th at St. Paul's at 7:00 p.m.

12. Next Meeting - Tuesday, May 5, 2009 at 7:00 p.m. in the Memorial Room.

13. Members joined in the closing prayer.

14. Adjournment - Diane Buchanan adjourned the meeting at 8:25 p.m.

Stewards and Session met to discuss common issues.

Secretary Alternate Chairperson

Glenda Turner Andy Adamson