HARROWSMITH-VERONA PASTORAL CHARGE OFFICIAL BOARD

September 22, 2008

Present: Elaine Lazier, Brenda Crawford, Donna Walker, Don Wolsey, Ardith Wolsey,

Nancy Moore Carr, Linda Brown, Gord Ramer, Wanda Asselstine, Marilyn Duffe, Lynda Ann

Boulter, Bonnie Brown, Barb Joyce, Millie Cuthill, Jennifer Bennett, Elfleda Watson, Darlene

Nicol, Ann McDougall, John McDougall, Lynda Price, Don Coleman, Marni Pedersen, Rob

Christie, Glenda Turner, Liz Hughson A quorum was present.

Regrets: Gayle Robertson and Marilyn Lawlor

1. The meeting was opened by the chair Rob Christie with the Constitution of the Court

and Brenda Crawford followed with a prayer. Glenda Turner will lead the opening

worship at the next meeting.

2. Moved by Donna Walker and seconded by Nancy Moore Carr that the agenda be adopted.

Carried.

3. Moved by John McDougall and seconded by Don Wolsey that the minutes of April 21, 2008

be accepted. Carried.

4. Business arising.

a) Don Coleman reported that our churches rejected participation in the

United Church of Canada's centralized payroll plan. Word has been sent to this effect but

there has been no reply.

b) the manse insurance will continue with the same company

c) Don Coleman reported that a new photocopier is in the office. It cost $1,000. to close

the contract but will reduce the budget by $1,000. by next year. The per copy price is half

of the previous copying

d) Donna Walker agreed to making a manse report and it will be

attached to our minutes.

e) Liz Hughson and John McDougall submitted a request for a grant

for improvements and modernization. There was no money available at the time but will

submit another request.

5. There was no correspondence.

6. Lynda Price reported there will be a meeting Oct. 9 - 1:30 for ideas and plans for families to

have a less stressful time

Thanksgiving at Trinity - dedication of 4 windows

Oct. 19th - Don Bailey will be preaching

Oct. 27 Lynda will have a study leave (Rural Ministry Symposium) Erin Burns will

preach Nov. 2

Lynda Price will be the guest speaker for the closing service at Queen St. United Church

7. Moved by Don Coleman and seconded by Ann McDougall that the Treasurer's Report

be accepted. Carried.

8. M&P have met twice and our secretary Judy has tendered her resignation.

Motion - On behalf of the Ministry and Personnel Committee, I make the motion that

a Search Committee be struck with the Nominating Committees of each church seeking 2

representatives for this committee. Moved by Elaine Lazier and seconded by Marni

Pederson. Carried.

9. Manse Committee - Donna Walker reported that a pump in the basement needs repairing.

Brenda Crawford reported that the Resource Centre at Queen St. has shown some interest

in using the manse for this purpose. Further details are needed. Donna Walker will check

on the status of the Manse Committee members and will report to Millie Cuthill.

10. Stewardship - No action.

11. Joint Worship Committee met last week and have set dates for the upcoming season.

12. Presbytery - Darlene Nicol reported the Presbytery will meet Oct. 21 in Delta

Lynda Price will chair the October and November meetings.

13. Trinity Session - Millie Cuthill reported that a pew was removed from the Sanctuary for

wheelchairs, a stair climber has been purchased, Sunday School ended May 25th, Church

Picnic was held at Trinity due to rain, a funeral reception was held Sept. 10th, 4 new

window renovations have been completed at a cost of $2140. per window, a card has

been placed in the pews for user friendliness for children in the congregation.

14. Trinity Stewards - Lynda Boulter reported that a letter is sent to the congregation at

Anniversary time to request donations, thanks to all involved in the You to Youth Campaign

pie sale sold out by 11:00 a.m. Deborah Spaar's fundraiser, Whale of a Sale, Pancake

Breakfast and 2 Fish Fry were successful. Changes have been made to the Cancellation

Policy for catering. A Quilt Sale will be held Oct. 18th. Thanks to the Friedls for paving

the parking lot. A donation was made for catering for Gwen Leonard's birthday party.

There will be 3 new signs in the parking lot for Lynda Price, Annabelle Twiddy and a

handicap spot. Thanks was received from the Lions Club for the donation of salt and

pepper shakers. The sanctuary is in need of repairs. Pies are being made and selling $8.

15. Trustees - John McDougall reported that a request has gone to the Early Years Group for

a request for physical plant items, etc.

16. United Church Women - Darlene Nicol reported that the Fall Rally is to be held Oct. 5

at Conway, Mid Week Event will be Oct. 29th in Cobourg, calendars, friendship pins

and snow-flake pins are for sale, a meeting will be held in October

17. Sunday School - A request for a Nursery person was made in June but with the help of

Tracy Peters and Sarah Norman the problem is solved.

18. St. Paul's Council - Brenda Crawford and Donna Walker reported that in conjunction

with Trousdale Funeral Home, lunches have been supplied and have raised $2,900 since

June, Tuesday lunches will commence in October, the play group will not continue to

meet at St. Pauls., Oct. 19th is Anniversary, Sept. 27 - Gospel Sing, Craft Sale - Nov. 8th

the Newsletter will be available Sept. 28th

19. St. Paul's Trustees - No report

20. New Business - Don Coleman reported on the implications of Summer Worship Closings

and he reported that financially it would not be a good idea. Each congregation was to

take it to their individual Congregational meetings.

Our next meeting will be held Nov. 24 at 7:00 p.m. at St. Pauls.

Adjournment was at 8:40 p.m.