HARROWSMITH-VERONA PASTORAL CHARGE OFFICIAL BOARD MEETING

April 20, 2009

Members Present - Dorina Friedli, Linda Brown, Millie Cuthill, Elaine Lazier, Jennifer Bennett, Gayle Robertson, Rob Christie, Vera Brown, Robert Galbraith, Elfleda Watson, Rev. Lynda Price, Don Coleman and Glenda Turner Regrets - Darlene Nicol, John & Ann McDougall, Barb

Stewart, Nancy Moore-Carr

1. Constitution of the Court - The meeting was opened by the chair, Jennifer Bennett, with the Constitution of the Court at 7:05 p.m. A quorum was not present but the meeting continued on.

2. Opening Worship - Linda Brown led the worship and a prayer by e. e. cummings

Gayle Robertson volunteered to prepare the worship for September

3. Agenda - Moved by Gayle Robertson and seconded by Millie Cuthill that the agenda be accepted as prepared. Carried.

4. Acceptance of Minutes - Moved by Rob Christie and seconded by Elaine Lazier that the minutes be accepted as read by Glenda Turner. Carried.

5. Business Arising from the Minutes - Linda Brown thanked the people of St. Pauls who helped with the Easter breakfast at Trinity.

6. Correspondence - None

7. Minister's Report - Lynda Price reported that she will be doing the last section of the Rural Ministry Course. The Pastoral Oversight group will meet with the Official Board on September 28th at Trinity. Moved by Linda Brown and seconded by Dorina Friedli that our church purchase 17 weeks of special events bulletins (a reduction from last year). Other Sundays we will use the joint covers created by Don Coleman and a call to both congregations for new bulletin covers to be submitted and approved by the Joint Worship Committee and Don Coleman. Future combined services will be May 24 St. Paul's, Aug. 23, Nov. 29 St. Paul's and Dec. 27 Trinity.

8. Treasurer's Report and Website - Moved by Don Coleman and seconded by Elaine Lazier that the treasurer's report be accepted as prepared. Carried. Don also reported that each week the bulletin is put on the website and also the newsletters when ready. A counter will be added to our website in order to see how many hits there are.

9. Committee Reports

Ministry and Personnel - Elaine Lazier reported that the committee has met 3 times since the last Official Board meeting. Moved by Elaine Lazier and seconded by Don Coleman that support and approval be given for Jennifer Bennett and Gayle Roberston to continue to sit on the M & P Committee while fulfilling their responsibilities as Chairs of their respective committees, trusting that they will step down from M&P should any conflict of interest arise. Carried.

Congregation members will be conducting services on May 24, Aug. 23 and UCW in October.

Paid pulpit supply will be provided Aug. 2, 9 and 16th. Moved by Elaine Lazier and seconded by Linda Brown that May 24th be a joint service. Carried. Katharine Hennig has successfully completed her 3-month probationary period with us.

Manse - No report.

Joint Worship - They will be meeting again soon.

Trinity Reports -Session - Millie Cuthill reported that Vera Brown and Barb Stewart are new members of Session. Four new windows for the sanctuary will be installed soon with the Memorial money being used. UCW has offered to supply sanitizers for the sanctuary and when serving meals. The Scouts Good Friday Pancake Breakfast was successful. Easter cards were sent to all members. Melodia Monday concert will be held April 25 at 7:30. Frontenac Women's Chorus will be held May 3 and Pie Sale will be held May 9th. Lois Wilson will be our guess speaker at our June 14th anniversary service.

Stewards - Thanks was extended to Linda Brown and Marni Pederson for organizing the Easter Sunday Breakfast.

St. Paul's Council - Work is required on the stain glass windows and frames. A Turkey Dinner is being held April 25, 4:30 - 6:30. Construction is taking place in the minister's study and secretary's office.

10. New Business - A review of our Mission Statement is required. A couple of volunteers will be requested in the bulletin and Newsletter.

11. Next meeting - September 28, 2009 Trinity at 7:00 p.m.

12. Adjournment - Moved by Elfleda Watson and seconded by Elaine Lazier that the meeting be adjourned at 8:05 p.m. Carried.

____________________ ___________________________

Glenda Turner Jennifer Bennett

Secretary Chair Person